ShareFile Private Cloud Server for data exchange

  • PRODOC uses Citrix ShareFile Private Cloud Server for secure data exchange with customers and freelancers. The data is stored in the PRODOC network and not on servers in another country.

Overview of ShareFile Cloud Server

  • ShareFile is a secure solution for data exchange from Citrix. PRODOC works in a Citrix environment and has installed the ShareFile Private Cloud Server in its server farm.

    PRODOC can exchange data with customers and freelances in a secure way via the server. A platform is therefore available for exchanging confidential data and large quantities of data, as can occur in technical translations into several languages.

  • Citrix ShareFile Private Cloud Server - Secure data exchange

Features of Citrix ShareFile

With Citrix ShareFile, you can either work without logging in or as a logged-in user. In both cases, we use the integrated mail system: we can send links for uploads and downloads and be notified by email when the data exchange has taken place.

  • Working without logging in

    In this case the data exchange takes place via a web application.

    • Data request: PRODOC sends the user a link.The user can upload one or morel files via the link.
    • Data provision: the other way round to the request, the user can download data from the PRODOC server via the link.
  • Working with login

    The user is registered in the Private Cloud and receives his own login data. He can use this login data to access his own directory on the PRODOC Cloud server, either via the web interface or by using the ShareFile desktop app. Data also remains stored in this directory for a long period and the customer has permanent access.

Private Cloud Server with German data protection

A major advantage compared to a data exchange solution via Dropbox or WeTransfer is secure data storage within the PRODOC Private Cloud.

Data goes directly from the customer to PRODOC via an encrypted connection, and is therefore subject to the German Data Protection Act. This is a major advantage compared to exchanging via WeTransfer or DropBox.

Registering a user in the ShareFile Private Cloud

To make data exchange possible, PRODOC creates an account for you on our ShareFile server.

Email with link for registration

After a user account has been created in ShareFile, you receive a registration e-mail:

Email with link for registration on the PRODOC ShareFile server

Click on the Activate account button or copy the link into your web browser.

Registration step 1

The following web page opens:

Registration in the PRODOC ShareFile Private Cloud step 1

Check and correct if necessary.

  1. Your first name
  2. Your surname
  3. Your company

Then click on Continue

Registration step 2

In the next window:

Registration in the PRODOC ShareFile Private Cloud step 2

  1. Enter password
  2. Confirm password

Click on Save and Login

You are then in your ShareFile directory and can manage files here.

Data exchange via the web interface

  • After logging in on the page with your user name and password, you are taken to the user interface of the PRODOC private cloud.

  • The folders which are used for uploading and downloading files have customer-specific permissions.

    Your data remains hidden from other users of the PRODOC server.

PRODOC ShareFile user interface

Upload data

Select the required folder in the shared folders:

PRODOC ShareFile server shared folder

Create a new folder either via the + icon (1) or upload files directly from the browser via drag&drop:

Upload PRODOC ShareFile files

Download data

Go into the required folders and activate the checkbox of the files.

The download button appears:

Download PRODOC ShareFile files

Click on download to download the selected files.

You can optionally specify whether you would like to be informed by email when files are uploaded to this folder.

More info

More information about functions can be found in the help:

PRODOC ShareFile help

You can also download the ShareFile desktop app by clicking on Apps, which you can install locally.

This gives you direct access to ShareFile data without needing to use the browser.