memoQWebTrans

Your jobs in the “My tasks” list

This page desribes how to open a file for translation in memoQWebTrans

Information given in the “My tasks” list

Files displayed

MemoQWebTrans shows all files assigned to you under My tasks

You cannot create a view as in memoQ desktop.

For every file you want to edit, a separate window will open

Additional information on your jobs

Open a file

• Click on the Edit document icon – make sure not to click on the letter icon

memoQWebTrans user interface

Overview

The memoQWebTrans user interface provides most functions for translating and proofreading documents on the PRODOC memoQ server.

1. The Menu bar shows operations for the current segment
2. The Translation grid shows the text to be translated, divided into segments. Each segment is stored in a translation memory and will be re-used for further translations. A detailed description of the functionality can be found here.
   The current segment is highlighted in orange at the left side of the segment (no. 80 in the screenshot above).
   The segment status is displayed to the right of the segments. The meaning of the icons is explained here.
3. The Translation results pane shows search results. The content of the current segment is compared with contents of the translation memory (marked in red) and contents of the terminology database (marked in blue). More information regarding the translation results list can be found here.
4. The View pane can be shown or hidden using the corresponding button in the menu bar. More information can be found here.
5. Depending on the selected button (5) it can show:

• • Document preview
  • QA warnings
  • Comments
  • Review information

Translate using the memoQWebTrans editor

Overview

This sections contains specific information regarding translation of documents using memQWebTrans.

After logging in to memoQWeb, you will see your active translation tasks in the Online tasks list.

Your translations jobs are designated by the word Translation and the language combination in the Online tasks tab below My tasks Translation .

Requirements for translation

Identify segments to be translated

Move between segments

Upon clicking on the Jump to icon a dialog box is shown that lets you jump to the next row (click on Down) or previous row (click on Up) to be translated.

Use the settings as shown in the screenshot.

Upon confirming a row, memoQ will automatically jump to the next row to be translated acc. to these settings.

Check segment status information

The segment status is shown by the color and corresponding icon in the rightmost column of the translation grid

A green background shows a translated segment.

Rules for already translated segments

Translated segments may have the following status:

Change requests for locked segments

If you think that a segment with gray background should be changed, please start a discussion by clicking on the Discussion icon.

The pop-up window Start a discussion opens:

1. Enter a summary with only a few words
2. Give a brief description of the problem
3. Suggest a solution
4. Assign the discussion to your PRODOC contact person
5. Click Create

The PRODOC project manager will receive an email with the details you just entered. The email also contains a link that will open the segment with the problem in memoQWeb

Translate segments

Translations are entered into the right column of the translation grid.

First enter your translation without confirming it

• This enables you to check your own translations in a second step without confusing them with translations entered by PRODOC staff.

Use result window for consistent translation

The translation results pane shows Translation Memory hits with a red background and Term Base entries with a blue background.

• Use these hits for your translation!

Non-translatables are shown with a gray background:

• Copy these unchanged

Use TM hits (red background)

• If, for the current segment (1), a hit is shown in red (2), check the percentage (3) and the TM origin (4).
• Double-click on the matching hit (2) to transfer the content to the segment (1)
• Compare the TM entry (5) and its translation (6) and adjust the translation of the current segment (7) accordingly

Determination of TM origin for PRODOC projects

ToDos depending on percentage value and TM origin

Use TB hits (blue background)

If the source text contains terms for which a translation exists in a term base, these terms are highlighted with a light blue background in the source text (1).

The suggested translation of all of these terms is shown in the Translation results pane (2).

f you click on an entry in the Translations results pane, the entire entry and the term base it originates from is shown below (3).

• Enter a term into the translation grid by double-clicking on it.

Naming conventions for term bases and allowed actions

There might be more term bases added to a project, especially term bases representing software GUIs.

Translate manually

• For all segments without suitable hits enter your translations manually into the translation grid
• Jump to the next segment using the Jump to button or the STRG+G keyboard shortcut
• It is advisable that you should not confirm segments until you have translated the whole document

Checking and confirming your own translations

• Go to the first segment in the document
• Using Jump to, move to the first unconfirmed segment
• Proof-read your own translation and confirm with STRG+ENTER when you are happy with your translation

If, after confirming, a warning icon is displayed in the confirmed segment:

• Double-click on the warning icon to view its meaning and correct the segment accordingly.

After you have checked your translation, all segments have to be confirmed and all warning icons have to be removed/ignored.

Completing a translation job

Checks to be performed

Make sure that you have followed the general Translation Guidelines for PRODOC and the customer-specific Guidelines contained in our Customer Info section (password protected).

Close the memoQ editor

• Close the tab or click on the top right of the window

Review using the memoQWebTrans editor

This page describes how to proof-read files with memoQWebTrans

Overview

This sections contains specific information regarding review of a translation (review in accordance with ISO 17100) using memQWebTrans.

After logging in to memoQWeb, you will see your active translation tasks in the Online tasks list.

Review jobs are designated by the word Review and the language combination (highlighted in yellow) in the Online tasks tab below My tasks.

Requirements for review

Identify segments to be translated

Move between segments

Upon clicking on the Jump to icon a dialog box is shown that lets you jump to the next row (click on Down) or previous row (click on Up) to be translated.

Use the settings as shown in the screenshot.

Only now you will automatically jump to the segments that need review.

Upon confirming a row, memoQ will automatically jump to the next row acc. to these settings.

Check segment status information

The segment status is shown by the color and corresponding icon in the rightmost column of the translation grid.

You only have to check segments with the single green check mark icon.

Rules for proof-reading

Check

For each segment:
• Check correct grammar and spelling
• Check that numbers and tags in source and target segment are identical and at the correct position in the translated text
• Check that terms from term bases are used appropriately
• Check that the content of the source text is translated correctly

Correct

One check mark (Translator confirmed status)

These are segments that have been translated in the current project.

If necessary, segments with this status can be corrected without double-checking with PRODOC.

• Enter your corrections and confirm using CTRL+ENTER

One check mark with a plus sign (Reviewer 1 confirmed status)

If you still think that reviewed segments should be changed:

• Please start a discussion by clicking on the Discussion icon.

The pop-up window Start a discussion opens:

1. Enter a summary with only a few words
2. Give a brief description of the problem
3. Suggest a solution
4. Assign the discussion to the PRODOC project manager
5. Click on Create

The PRODOC project manager will receive an email with the details you just entered. The email also contains a link that will open the segment with the problem in memoQWeb.

PRODOC will check all discussion items after receiving the reviewed file and decide whether the changes should be implemented or not.

Change requests for locked segments

If you still think that a segment with gray background should be changed:

• Please start a discussion by clicking on the Discussion icon.

Complete review job

Checks to be performed

Make sure that you have followed the general Translation Guidelines for PRODOC and the customer-specific Guidelines contained in our Customer Info section (password protected).

Close the memoQ editor

• Close the tab or click on the top right of the window

Deliver translated/reviewed files

After you have finished a translation or a review job, you have to deliver the files.

Final checks

Deliver files

You can deliver either in the open document you are working on:

Or in the My tasks list. This list shows all files assigned to you and their status.

The status of your jobs is displayed there as follows:

1. After you have started working on a file, it is highlighted in orange (1).
2. After you have translated and proof-read a file, the Translation/Review 1 progress indicator (2) must show 100%
3. Deliver the file by clicking on the Deliver document button

PRODOC will now receive a notification that you have finished your work.

Customer review process using the memoQWebTrans editor

Overview

This sections contains specific information regarding the second review of a translation using memQWebTrans.

After logging in to memoQWeb, you will see your active translation tasks in the Online tasks list.

Review jobs are designated by the word Review 1 and the language combination in the Online tasks pane below My tasks.

General information about the functionality of memoQWebTrans can be found in section memoQWebTrans user interface

Identify segments to be translated

Move between segments

Upon clicking on the Jump to icon a dialog box is shown that lets you jump to the next row (click on Down) or previous row (click on Up) to be translated.

Use the settings as shown in the screenshot.

Only this way you will automatically jump to only those segments that need review.

Upon confirming a row, memoQ will automatically jump to the next row acc. to these settings.

Rules for proof-reading

Which segments have to be checked?

• Only check segments with a white background (yellow rectangles in the screenshot above).

Only these segments have been translated during the current translation job.

Click the Jump to icon to jump from one of these segments to the next.

Segments with a gray background cannot be changed, they have been approved in earlier translation projects.

What has to be checked?

PRODOC has already performed the following checks

• Check that numbers and tags in source and target segment match
• Check that terms from term bases are used appropriately
• Check that the content of the source text is correctly translated

What PRODOC cannot check

• Check whether the translation has the wording you want to use for your target group

Corrections

Before making a correction, note the following

Added/reduced content for your country

If a complete sentence does not seem to make sense for you in your market and you want it removed, or if you want to insert information that is not given in the source text:

• Enter a comment using the Comment icon.

PRODOC will provide a list that contains these comments together with the translated document.

The marketing department of your headquarters can then pass on this information to the printing agency for manual insertion/removal of your text before printing. Thus the translation memory remains valid and you receive the desired texts in your print products.

Consistency with previous translations and the terminology

Use the Translation results tab (red rectangle in the screenshot above) to check whether previous translations of similar texts exist. This is the case when more than one red entry exists.

For segments that have already been confirmed, the first red entry always represents the active segment.

• Other entries show existing and released translations
• The blue terminology entries show the intended translation of the source text terms

In the following example the sentence “Umfangreiches Produktportfolio speziell für die Verpackungsindustrie” has already been translated and approved as “Gamme étendue de produits conçus spécialement pour l’industrie de l’emballage”

You can see this with entry 2 in the following screenshot:

The only word that has been changed in the current text is “Intralogistik” instead of “Verpackungsindustrie”.

For the new word “Intralogistik” the term “intralogistique” is defined in the term base and has been used correctly in the translation.

There should not be any need to change the translation.

• Try to keep the current translation consistent with already approved translations.

Enter corrections

• Click in the segment you want to change and enter your corrections

The color for the segment status will change from green to orange.

PRODOC will double-check the changed segments and contact you if your corrections cannot be accepted for technical reasons.

Complete your review

Deliver

If you are finished with proof-reading click on the Deliver button to inform PRODOC that your work is done.

If you made corrections, the following window will appear:

• Click OK

This will send an e-mail to your PRODOC contact person.

Sign out

Click on the sign_out button to close the application and release the floating license you have used.